August 12, 2015

Cost Controls

Gaea Delivers Successful Cost Controls

Gaea knows that cost management is the heart of financial integrity for any project, contract, or portfolio. It’s not enough to perform project work with excellence, costs must also be proactively managed.

Project managers and business executives require reliable cost forecasting, enabled by insight into actuals to date, changes, trends, and risks over time. Executives must also be mindful of future capital needs, foresight requiring comprehensive, accurate reporting and analysis.

Funds management is especially important for capital projects, each of which can have multiple funding sources, where each source has its own unique management rules. Careful management of each funding type is necessary to avoid project delays, penalties, and funding termination.

Gaea knows that all of this information must be managed on an individual project basis, and across your organization’s entire portfolio of projects and contracts.

Gaea Experience

From Where You Are to Where You Want to Be

Our cost controls team has extensive, intimate experience with the specific processes that your business depends on every day. We analyze what you’re doing now, what’s working well (and what isn’t), and we recommend best practices for moving forward with maximum efficiency and minimum risk. Our ability to comprehend and assess your organization’s unique processes and needs is unparalleled, and enables us to quickly deliver a tailored-fit solution.

Primavera Unifier Project Controls

Gaea recommends Oracle Primavera Unifier Project Controls for cost controls and more. Unifier Project Controls is a powerful, easy-to-use solution for managing project portfolios, controlling costs, and managing collaboration and communication across projects. The portfolio management provides planners and project execution personnel a common platform for the collaborative management of project portfolios to ensure the most efficient use of capital funds. Cost management provides automation, flexibility, and the power to handle the most complex cost control, cash flow, and fund analyses.
Project collaboration provides configurable business workflow to capture
and record all aspects of documentation required during project execution.

Track every dimension of project financials and review visual cash flows with Primavera Unifier Project Controls.
Track every dimension of project financials and review visual cash flows with Primavera Unifier Project Controls.


  • Prioritize investments to maximize return
  • Ensure efficient use of available capital funds
  • Configure and automate business processes to match company workflows
  • Enforce business rules for budgeting, commits, funding, and document compliance and routing
  • Manage a single project, an entire portfolio, or next year’s plans
  • Achieve immediate visibility into problem areas
  • Plan ahead for each contract, line item, or cost code
  • Gain visibility into balances, disposition, and status of each funding source
  • Reduce management time spent securing funding and grants
  • Fulfill governance and regulatory reporting and auditing requirements

Download Our Brochure

Gaea cost controls brochure

Client Feedback

“Gaea’s excellent staff solved long-outstanding issues with our existing Unifier implementation, enabling us to adopt our Unifier business processes very quickly. As a result, we have seen significant increases in efficiency and improvements to our organization processes. We highly recommend Gaea for any Unifier implementation, and extra kudos to their impressive support team!”
– Krishna Chava, DTE Energy, Senior IT Project Manager
DTE Energy


“Gaea has been great to work with, mindful of how to best leverage a limited budget and perform on an aggressive timeline. Their attention to our needs stayed vigilant even after getting us live in production, helping to sort out system quirks and to provide one-on-one online how-to sessions as requested.”
– Jessica Duffy, UC Merced, Program Manager – Capital Projects, Business and Financial Strategic Initiatives
UC Merced

Gaea implemented LBCC’s Primavera Unifier solution

“Throughout the implementation, Gaea ensured that we had seamless collaboration while reviewing process design and configuration, and spent time educating us on the implementation process. Gaea also tailored the system to our operations using Unifier customization features.”
– Terrance DeGray, PE, CCM, LEED AP
Program director, LBCC bond management team

Sample Workflows

Click any screen to expand.

Unifier sample workflow, project request   Unifier sample workflow, submittal   Unifier sample workflow, change request   Unifier sample workflow, request for information (RFI)

Sample Cost Controls Clients

Click a logo for solution review or case study where indicated.

Arlington Public Schools
(solution review)
Denver International Airport
(case study)
DTE Energy
Emaar Properties
(case study)
Gunung Sewu

Hampton Roads Sanitation District solution review
(solution review)
Los Angeles County Sanitation Districts
Long Beach City College solution review
(solution review)
MGM Grand
Milwaukee County
(solution review)
Ministry of Home Affairs Singapore solution review
(solution review)

MPA Singapore solution review
(solution review)
Prince George's County Public Schools
RagingWire Data Centers
Shawmut Design and Construction
SiliconSage Builders
Tenaga solution review
(solution review)

(case study)
UC Merced - University of California Merced
(solution review)
UCSF - University of California San Francisco
University of Utah

WVU - West Virginia University